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Junior Executive Administrative Assistant

Company Description

Tata Communications is a USD $3.2 billion (FY13) global communications and enterprise IT service provider that owns and operates the world's most advanced subsea cable network, delivering first-class infrastructure, enterprise solutions and partnerships to carriers and businesses worldwide.

Tata Communications is a leading global provider of A New World of Communications.(TM) Join our global team of professionals and specialists in bringing solutions to life for customers worldwide.

The Junior Executive Administrative Assistant will support the CEO of the Global Service Provider Group. This position will provide direct administrative support that involves preparing reports and presentations, scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips and calendar management. This position must be able to handle multiple tasks in a fast paced professional work environment that demands excellent problem solving, organizational, and communication skills while maintaining confidentiality at all times.


Responsibilities:

Provide day-to-day administrative support which includes the preparation and routing of documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports.

Monitors and prioritizes executive email, highlights actions and routinely authors responses.

Schedules appointments and controls executive calendar. Active participation in decisions affecting executive's and/or department's schedule/priorities. Schedules group meetings, off-site events and travel reservations.

Works on special projects as requested.

May act as back up in absence of other Executive Admins.

Ability to exercise independent decision-making, the exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position.

Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment.

Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information.

Qualifications:
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Education and Experience Requirements
Bachelor's degree required
3+ years of experience supporting C-Level Executives, preferably in a telecom or professional services organization
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)


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